THE RIGHT TO INFORMATION ACT, 2005
Information Under Section 4(1) b of RTI Act, 2005

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Introduction

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The Right to Information Act, 2005 has been defined as “An Act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, contain corruption, and make our democracy work for the people in real sense, the constitution of a Central Information Commission and the State Information Commissions and for matters connected therewith or incidental thereto.”

The Right to Information Act, 2005 was enacted on 15th June 2005 when it received the assent of the President of India and came into force on 12th October 2005 which is the 120th day of its enactment. The Act extends to the whole of India except Jammu & Kashmir.

The Act empowers the citizens of India to access the functioning of public authorities (government bodies and organizations funded wholly or partially by the government) by the following means:-.

1. work, documents, and records
2. Take notes, extracts or certified copies of documents or records
3. Take certified samples of materials
4. btain information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device

The Right to Information Act, 2005 directs all public authorities to disclose information on areas mentioned under Section 4 (1) (b) of the Act. There are 17 topics listed under the section which need to be proactively disclosed for information of the general public. Hence, this publication is often referred to as the “17 Manuals”. In a nutshell, the information to be disclosed should enable a layman to learn about the constitution, organizational structure, composition and functioning of the public authority.

In compliance with Section 4 (1) (b) of the Act, the Sikkim Public Service Commission has prepared information for proactive disclosure.

Information has been categorized into 17 chapters and additional information which mainly speaks of statistics has been included under two annexures. It will be the endeavor of the Commission to disseminate this information as widely as possible. The information will also be regularly updated to make it dynamic and keep the citizens abreast with the developments in the Commission.

Chapter- 1

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The particular of its Organization, Functions and Duties [Section 4(1) (b) (i)]

1. Manual for Sikkim Public Service Divisions:
2. Divisions:
3. Functions
4. (Please log on to www.spscskm.gov.in for more details)

Chapter- 2

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Powers and Duties of Officers and Employees [Section 4(1) (b) (ii)]

Serial No.	Officer’s Designation	Duty Allotted	Power
1	Secretary	Head of the Department.	Administrative and financial approval delegated by the Commission. He/She exercises the power of Appellate Authority under RTI Act, 2005.
2	Controller of Examination	Oversee all the activities of recruitment exams for the direct recruitment posts.	He/She decides all the actions to be taken in Examination Section through the approval of the Secretary. He/She exercises the power of State Public Information Officer under RTI for Commission. He/She report to Secretary, S.P.S.C
3	Additional Secretary (Adm.)	Oversee all the Administrative matters & conduct of DPC meeting with the Commission.	He/She deals with all Administrative matters of the Commission. He oversees all the proposals of substantive promotion/absorption received from the State Government to be place before the Selection Committee in the DPC meeting and examine disciplinary cases received from the State Government as well. He/She also deals with UPSC examination matters. He/She report to Secretary, S.P.S.C
4	Joint Secretary (Adm)	All Administrative matters of the Commission.	He/She deals with all the Administrative matters of the Commission. He examines the proposals of substantive promotion/absorption to be place before Selection Committee in the DPC meeting. He/She ensure timely preparation of Annual Report of the Commission. He/She report to Additional Secretary (Adm) / Secretary.
5	Joint Controller of Examination	He / She assists the Controller of Examinations in matters of recruitment examinations of direct recruitment at all level.	He / She exercise the power of State Public Information Officer-I under RTI Act, 2005 for Commission. He / She report to Controller of Examinations / Secretary.
6	Joint Director (IT)	Oversee all the matter of Computer and Data Processing Section of the Commission Secretariat.	He/She is responsible for smooth functioning of SPSC websites/ online application system/generation of e-admit card and all other IT related matters/AMC of Computer gadgets & it’s procurement. He/she shall report to the Secretary.
7	Deputy Secretary (Adm.)	All Administrative matters of the Commission.	Currently vacant
8	Deputy Controller of Examination	He / She assists the Joint Controller of Examinations in matters of recruitment examinations of direct recruitment at all level.	He / She exercise the power of Assistant Public Information Officer-I under RTI Act, 2005 for Commission. He / She report to Controller of Examinations / Secretary.
9	Senior Private Secretary	Sr. PS to Hon’ble Chairman, Member & Secretary.	Any assignment as and when entrusted by higher authorities from time to time.
10	Under Secretary (Adm.)	He/She assists administrative activities, DPCs of promotion cases received from the State Government.	He/She reports to Deputy Secretary & other concerned higher authorities.
11	Accounts Officer	Oversee all the accounts matters.	He/She exercises the power of Drawing and Disbursing Officer.He report to Secretary, SPSC
12	Assistant Controller of Exams-I	He/She assists Controller of Exams & Joint/ Deputy Controller of Exam in Examination affairs.	He/She is in-charge for scrutiny of documents of the candidates who appear for direct recruitment examination in the Commission as well as examination of proposal of direct recruitment received from the State Government. She report to Deputy Controller & other concerned higher authorities.
13	Assistant Controller of Exams-II	He/She assists Controller of Exams & Joint/ Deputy Controller of Exam in Examination affairs.	He/She is in-charge for scrutiny of documents of the candidates who appear for direct recruitment examination in the Commission as well as examination of proposal of direct recruitment received from the State Government. She report to Deputy Controller of Examination and other concerned higher authorities.
14	Assistant Director (IT)	All matters of Computer & Data Processing Section.	He/She report to Joint Director (IT) & other concerned higher authorities.
15	Standing Counsel	All petitions, Legal Notices, PILs against the Commission.	He/She shall coordinates with the Legal Officer of the Commissionn in preparation of affidavit and all other legal issues that pertains to the Commissio
16	Legal Officer	All legal matters & RTI application.	He/She shall coordinates with the Standing Counsel and provide all necessary cooperation
17	Office Superintendent (Adm.)	All Administrative matters viz Leave, increment, ACP, attendance of staff, cleanliness of office premises.	He/She shall report to the Under Secretary and other concerned higher authorities.
18	Examination Supervisor-I	All daily official matters of examination section.	He/She shall examine & keep the record of the proposal of direct recruitment. He/She shall assist Assistant Controller of Examination in examination in scrutiny of documents and other examination matters. He/She shall report to the Assistant Controller of Examination and other higher concerned authorities.
19	Examination Supervisor –II	ll daily official matters of examination section.	A He/She shall examine & keep the record of the proposal of direct recruitment. He /She shall assist Assistant Controller of Examination in scrutiny of documents and other examination matters. He/She shall report to the Assistant Controller of Examination and other higher concerned authorities.
20	Head Assistant	All Administrative matters	He /She shall process & keep record of proposals to be place before the Selection Committee in the DPC meeting. He /She shall process annual increment/ACP/Leave cases of SPSC employees. He shall also process of preparation of Annual Report of the Commission and other matter as and when entrusted by the authorized officer. He shall report to the Office Superintendent and other higher authorities.
21	Examination Assistant-I	All Examination matters.	He/She process RTI matters, prepare Monthly/Quarterly/Yearly report of RTI in the Commission. He / She looks after Examination matter as well. He /She report to Examination Supervisor / Assistant Public Information Officer
22	Examination Assistant -II		He/She process the proposals of direct recruitment received from the government. Typing works and other examination related works as and when entrusted by higher authority from time to time. He/She report to Assistant Controller of Exams
23	Sr. Accountant	All accounts matter	He/She countercheck bills, examine proposals for repair of office vehicles. He /She reports to Accounts Officer.
24	Accountant	All accounts matter	He/She examine the bills & proposals for repair of office vehicles and submit to immediate superior authority and also keep records of all files pertains to Accounts Section. He/She reports to Accountant & al other concerned higher authorities.
25	Jr. Accounts Clerk	All accounts matter	He/She prepare bills, process files for repair of office vehicles and also keep records of all files pertains to Accounts Section. He/She reports to Accountant & other concerned higher authorities.
26	Assistant Programmer / Computer Operator	Examination matters	All typing works in the Computer Section. He/She shall update & upload advertisements, notices etc as directed by the Competent Authority in the official website of the Commission. He/She shall report to Assistant Director.
27	U.D.C	Administrative matters	She process correspondences received in the Commission and personal files. She report to Under Secretary (Adm) & other concerned higher authorities.
28	L.D.C	Examination matters	All typing works in the Examination Section. He shall report to Assistant Director & Assistant Controller of Exams.
29	Computer Operator	Examination matters Data entry	She shall report to Assistant Programmer and other higher concerned authorities.
30	Examination Attendant	Group ‘D’ staff	Attached under Examination Section.
31	Peons	Group ‘D’ staff	Attached under all the Sections of the Commission.
32	Drivers	-	-

Chapter- 3

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Procedure Followed in Decision making Process [Section 4(1) (b) (iii)] 4.1 Describe the procedure followed in decision making by the public Authority.

SPSC MANUAL (Procedure prescribed Section wise in SPSC Manual is followed)

Chapter- 4

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Norms set for the discharge of Functions.

[Section 4(1) (b) (iv)] 5.1

Details of the norms/standards set by the public authority for the discharge of its functions/delivery of services. For the discharge of functions the Commission follow SPSC manuals, Notifications, orders, directions issued by the State Government and relevant Acts & Rules framed by the Government are followed

Chapter- 5

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Rules, Regulations, Instructions, Manual and Records, held by it or under its control or used by its employees for Discharging its Functions.

[Section 4(1) (b) (v)]

The officers and staff of the Commission execute their duties and responsibilities in compliance with the rules and regulations formulated by the State Government. Some of the publications that govern the Officers and the staff of the Commission are:

1. S.P.S.C Manual
2. Sikkim Service Rules,1974
3. Sikkim Financial Rules,1979
4. Sikkim Service Pension Rules, 1990
5. Sikkim Public Service Commission (Members) Regulation, 1983
6. Sikkim Public Service Commission (Staff) Regulation, 2010

Chapter- 6

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A Statement of the categories of Documents that are held by the Public Authority under its Control.

[Section 4(1) (b) (vi)] 7.1

Provided information about the official documents held by the public authority or under its control.

Serial No.	Category of Documents	Title of documents	Title of documents
1	Recruitment Examination	Answer sheets/ O.M.R sheets, documents of the unqualified candidates, part files & main files of direct recruitments.	Controller of Examination Joint Controller Deputy Controller Assistant Controller Examination Supervisor
2	Administrative Section	Main files of promotion of officers belonging to the different services in the state, main file of S.P.S.C regulations, files of disciplinary matters received from the Govt.of Sikkim, files of National Conference & Standing Committee, UPSC, Annual Reports of SPSC & personal files of SPSC employees.	Additional Secretary Joint Secretary Deputy Secretary Under Secretary Office Superintendent
3	Accounts Section	SAR, bill register, budget books, Medical Reimbursement & Office vehicles file(History book) of the Commission	Accounts Officer Sr. Accountant Accountant
4	Legal Section	Files pertain to official websites of the Commission, procurement of IT equipments.	LegalOfficer
5	Computer & Data Processing Section	Files pertain to official websites of the Commission, procurement of IT equipments.	Joint Director (IT) Assistant Director (IT) Assistant Programmer

Chapter- 7

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The particular of any arrangement that exist for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy or Implementation thereof.

[Section 4 (1) (b) (vii)]

1. Arrangement for consultation with public in relation with public formulation Process
2. Decision making authority

Chapter- 8

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A statement of the Boards, Councils, Committees and others Bodies constiting of two or more persons constituted as its part or for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meeting are accessible for public;

[Section 4(1) (b) (viii)]

Sl. No	Name of the Committee/Board	Composition	Power and Function	Meeting Attended By
01.	D.P.C	Chairman Member(1) Member (2) Secretary, DoP HOD	To examine and recommend for promotion and confirmation Officers belong to various service	Chairman Member(1) Member (2) Secretary, DoP HOD
02.	Selection Committee	Chairman Member(1) Member (2) H.O.D Expert	To assess the performance of the candidates called for interview (viva)	Chairman Member(1) Member (2) H.O.D Expert
03.	A.C.P		To examine and recommend for grant of financial upgradation under Assured Career Progressing Schemes for the staff of the Commission	Secretary Controller Deputy Secretary Deputy Director (Accounts)

Chapter- 9

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The Budget Allocated to Each Agency, indicating the particulars of all Plans proposed expenditures and reports on disbursements made.

[Section 4(1) (b) (xi)] 12.1

Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each agency.

12.1 Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each agency

12.2 Provide information on the budget allocated for different activities under different programmes/schemes/projects etc. in the given format . (Rs. In Lakhs)

Agency	Plan/ programme/ Scheme/ Project/ Activity/ Purpose for which budget is allocated	Amount released: Last year	Amount spent: Last year	Budget allocated current year
Sikkim Service Public Commission

Chapter- 10

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The Manner of Execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;.

[Section 4(1) (b) (xii)]

13.1 The activities/programmes/schemes being implemented by the public authority for which subsidy is provided

13.2 Information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant subsidy under various programmes/schemes.

13.3 Describe the manner of execution of the subsidy programmes.

Chapter- 11

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Particulars of Recipients of Concessions, Permits or Authorization Granted by the Public Authority

[Section 4(1) (b) (xiii)] 14.1

Names and addresses of recipients of benefits under each programmes/schemes separately in the following format.

Institutional beneficiaries.

1. Not Applicable

Individual beneficiaries Name of programmes/schemes:

1. Not Applicable

Chapter- 12

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Details in respect of the information, available to or held by the Public Authority, reduced in an electronic form;

The Commission has adopted procedure of sending information to the applicant through email if the applicant desires to have it in such a way. Provided the applicant furnish his/her Email ID in their RTI Application.

Chapter- 13

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The details of the designation and other particulars of the Public Information Officers are as under;

Serial No.	Official designation	Public Authority for purpose of RTI Act, 2005
1	Secretary	Appellate Authority
2	Controller of Examination	Transparency Officer
3	Controller of Examination	Nodal Officer, Suo Moto Disclosure
4	Deputy Controller of Examination	Assistant Public Information Officer