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Sikkim Public Service Commission
M. G Marg, Gangtok, East Sikkim
The Commission appeals to all the concerned to rely only on the informations advertised in local news paper through I.P.R Department and published in official website of S.P.S.C. The candidates are also requested to kindly go through rejection list published in the website irrrespective of Eligibility / Rejection.
THE RIGHT TO INFORMATION ACT, 2005
Information Under Section 4(1) b of RTI Act, 2005

Introduction

The Right to Information Act, 2005 has been defined as “An Act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, contain corruption, and make our democracy work for the people in real sense, the constitution of a Central Information Commission and the State Information Commissions and for matters connected therewith or incidental thereto.”

The Right to Information Act, 2005 was enacted on 15th June 2005 when it received the assent of the President of India and came into force on 12th October 2005 which is the 120th day of its enactment. The Act extends to the whole of India except Jammu & Kashmir.

The Act empowers the citizens of India to access the functioning of public authorities (government bodies and organizations funded wholly or partially by the government) by the following means:-.

  1. work, documents, and records
  2. Take notes, extracts or certified copies of documents or records
  3. Take certified samples of materials
  4. btain information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device

The Right to Information Act, 2005 directs all public authorities to disclose information on areas mentioned under Section 4 (1) (b) of the Act. There are 17 topics listed under the section which need to be proactively disclosed for information of the general public. Hence, this publication is often referred to as the “17 Manuals”. In a nutshell, the information to be disclosed should enable a layman to learn about the constitution, organizational structure, composition and functioning of the public authority.

In compliance with Section 4 (1) (b) of the Act, the Sikkim Public Service Commission has prepared information for proactive disclosure.

Information has been categorized into 17 chapters and additional information which mainly speaks of statistics has been included under two annexures. It will be the endeavor of the Commission to disseminate this information as widely as possible. The information will also be regularly updated to make it dynamic and keep the citizens abreast with the developments in the Commission.

Chapter- 1


The particular of its Organization, Functions and Duties [Section 4(1) (b) (i)]

Name of Department Sikkim Public Service Commission
Address Sikkim Public Service Commission,
Opposite Police Headquarter,
MG Marg, Old Tourism Building,
Gangtok, East Sikkim
Telephone Number 03592-201321 (Secretary)
03592-227572 (Controller of Exams)
Working Hour (Monday to Friday)
10.15 am to 01.00pm
01.00 to 01.30 pm (Lunch Break)
01.30 pm to 04:30 pm
  1. Manual for Sikkim Public Service Divisions:
  2. Divisions:
  3. Functions
  4. (Please log on to www.spscskm.gov.in for more details)

Chapter- 2


Powers and Duties of Officers and Employees [Section 4(1) (b) (ii)]
Sl. No Officers & Designation Duties Alloted Powers
01. Secretary Head of the Department Administrative and financial approval delegated by the Commission.

He/she exercises the power of Appellate Authority under RTI Act, 2005.
02. Controller of Examination Oversee all the activities of recruitment exams for the direct recruitment post. She decides all the actions to be taken in Exams Section through the approval of the Commission.
He/she exercises the power of State Public Information Officer under RTI for Commission.
She report to Secretary, S.P.S.C
03. Deputy Controller of Examination He / She assists the Controller of Examinations in matters of recruitment examinations of direct recruitment at all leve He / She exercises the power of Assistant Public Information Officer-I under RTI Act, 2005 for Commission.

He / She report to Controller of Examinations.
04. Senior Private Secretary Sr. PS to Hon’ble Chairman, Member & Secretary Any assignment as and when entrusted by higher authorities from time to time.
05. Deputy Secretary Oversee all the administrative activities, UPSC and DPCs of promotion cases received from the State Government. He reports to Secretary.
06. Deputy Director (Finance & Accounts) Oversee all the accounts matters He exercises the power of Drawing and Disbursing Officer.

He report to Secretary, SPSC
07. Under Secretary He assists Deputy Secretary in all administrative matters, DPC for consideration of promotion of Officers belong to different services in the state, UPSC. He report to Deputy Secretary & Secretary, SPSC.
08. Assistant Controller of Exams-I He/She assists Controller of Exams & Joint/ Deputy Controller of Exam in Examination affairs. He/She is in-charge for scrutiny of documents of the candidates who appear for direct recruitment examination in the Commission.

She exercises the power of Assistant Public Information Officer under RTI Act, 2005 for Commission.

She report to Deputy/Joint Controller & Controller of Examination.
09. Assistant Controller of Exams-II He/She assists Controller of Exams & Joint/ Deputy Controller of Exam in Examination affairs. He examine all proposals of direct recruitment.

She report to Deputy/Joint Controller & Controller of Examination.
10. Assistant Director He oversee online application receipt system and other related affairs in the Computer & Data Processing Section He report to Controller of Examination & Secretary, SPSC
11. Examination Assistant-I RTI and Examination matters. He process RTI matters, prepare Monthly/Quarterly/Yearly report of RTI in the Commission. He looks after Examination matter.

He report to Assistant Controller of Exams.
12. Examination Assistant -II Examination matters He process the proposals of direct recruitment received from the government. Typing works and other examination related works as and when entrusted by higher authority from time to time.

He report to Assistant Controller of Exams
13. Sr. Accountant All accounts matter All accounts matters in the Commission.

He reports to Deputy Director (Accounts)
14. Accounts Clerk All accounts matter All accounts matters in the Commission.

He reports to Accountant & Deputy Director (Accounts)
15. Standing Counsel All legal matters Attend to all legal notices, writ petitions filed against the Commission.
16. UDC-I Accounts Section & Examination matters Accounts Section & Examination matters. She shall assist Assistant Controller of Exams in Stationery procurement
17. UDC-II Administrative matters She process correspondences received in the Commission and personal files. She report to Under Secretary (Adm) & Deputy Secretary (Adm)
18. Assistant Programmer / Computer Operator Examination matters All typing works in the Computer Section. He/She shall update & upload advertisements, notices etc as directed by the Competent Authority in the official website of the Commission.

He/She shall report to Assistant Director.
19. LDC Examination matters All typing works in the Examination Section.

He shall report to Assistant Director & Assistant Controller of Exams.
20. Data Entry Operator Examination matters Data entry & process RTI applications and submit to Examination Assistant –I.

She shall report to Assistant Director & Assistant Controller of Exams.
21. Daftery Records keeping of files He acts as Diarist & Dispatcher.

He reports to Under Secretary (Adm) & Deputy Secretary (Adm)
22. Examination Attendant Assist Officers and Staff of Examination Section He acts as Diarist & Dispatcher.

He reports to Under Secretary (Adm) & Deputy Secretary (Adm)
23. Peons Assist Officer and Staff in the Commission He acts as Diarist & Dispatcher.

He reports to Under Secretary (Adm) & Deputy Secretary (Adm)
24. Drivers Usual duty of driving official vehicle of the Officer concerned He acts as Diarist & Dispatcher.

He reports to Under Secretary (Adm) & Deputy Secretary (Adm)

Chapter- 3


Procedure Followed in Decision making Process [Section 4(1) (b) (iii)] 4.1 Describe the procedure followed in decision making by the public Authority.

SPSC MANUAL (Procedure prescribed Section wise in SPSC Manual is followed)


Chapter- 4


Norms set for the discharge of Functions.

[Section 4(1) (b) (iv)] 5.1

Details of the norms/standards set by the public authority for the discharge of its functions/delivery of services. For the discharge of functions the Commission follow SPSC manuals, Notifications, orders, directions issued by the State Government and relevant Acts & Rules framed by the Government are followed


Chapter- 5


Rules, Regulations, Instructions, Manual and Records, held by it or under its control or used by its employees for Discharging its Functions.

[Section 4(1) (b) (v)]

The officers and staff of the Commission execute their duties and responsibilities in compliance with the rules and regulations formulated by the State Government. Some of the publications that govern the Officers and the staff of the Commission are:

  1. S.P.S.C Manual
  2. Sikkim Service Rules,1974
  3. Sikkim Financial Rules,1979
  4. Sikkim Service Pension Rules, 1990
  5. Sikkim Public Service Commission (Members) Regulation, 1983
  6. Sikkim Public Service Commission (Staff) Regulation, 2010

Chapter- 6


A Statement of the categories of Documents that are held by the Public Authority under its Control.

[Section 4(1) (b) (vi)] 7.1


Provided information about the official documents held by the public authority or under its control.

Sl. No Category of Documents Title of the Documents Designation and the address of the custodian (held by/ under the control of whom)
01. Recruitment Examination Answer sheets/ O.M.R sheets, application forms & documents of the unqualified candidates, part files & main files of direct recruitments. 1.controller of examination,
2.joint controller of examination
3.deputy controller of examination
4.assistant controller of examination
02. Administrative Section Main files of promotion of officers belong to different services in the state, personal files of all the staff of S.P.S.C, main file of S.P.S.C regulations, files of disciplinary matters received from government departments 1.joint secretary
2.deputy secretary
3.under secretary
03. Accounts Section Sar, bill register, budget book 1.Dy. Director(Accounts)
2.Sr. Accountan
3.Jr. Accountant
04. Legal Section Files on writ pition and legal matters Examination section
05. Computer Section Data entry, website updation Examination section

Chapter- 7


The particular of any arrangement that exist for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy or Implementation thereof.

[Section 4 (1) (b) (vii)]

  1. Arrangement for consultation with public in relation with public formulation Process
  2. Decision making authority

Chapter- 8


A statement of the Boards, Councils, Committees and others Bodies constiting of two or more persons constituted as its part or for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meeting are accessible for public;

[Section 4(1) (b) (viii)]

Sl. No Name of the Committee/Board Composition Power and Function Meeting Attended By
01. D.P.C Chairman
Member(1)
Member (2)
Secretary, DoP
HOD
To examine and recommend for promotion and confirmation Officers belong to various service Chairman
Member(1)
Member (2)
Secretary, DoP
HOD
02. Selection Committee Chairman
Member(1)
Member (2)
H.O.D
Expert
To assess the performance of the candidates called for interview (viva) Chairman
Member(1)
Member (2)
H.O.D
Expert
03. A.C.P   To examine and recommend for grant of financial upgradation under Assured Career Progressing Schemes for the staff of the Commission Secretary
Controller
Deputy Secretary
Deputy Director (Accounts)
Chapter- 9


The Budget Allocated to Each Agency, indicating the particulars of all Plans proposed expenditures and reports on disbursements made.

[Section 4(1) (b) (xi)] 12.1

Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each agency.

12.1 Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each agency

Sl. No. Plan/programme/Scheme/ Project/Activity/
Purpose for which budget is allocated
Proposed expenditure Proposed outcome
01.
02.
03.

12.2 Provide information on the budget allocated for different activities under different programmes/schemes/projects etc. in the given format . (Rs. In Lakhs)

Agency Plan/ programme/ Scheme/ Project/
Activity/ Purpose for which budget is allocated
Amount released:
Last year
Amount spent:
Last year
Budget allocated
current year
Sikkim Service Public Commission
Chapter- 10


The Manner of Execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;.

[Section 4(1) (b) (xii)]

13.1 The activities/programmes/schemes being implemented by the public authority for which subsidy is provided

13.2 Information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant subsidy under various programmes/schemes.

13.3 Describe the manner of execution of the subsidy programmes.

Chapter- 11


Particulars of Recipients of Concessions, Permits or Authorization Granted by the Public Authority

[Section 4(1) (b) (xiii)] 14.1

Names and addresses of recipients of benefits under each programmes/schemes separately in the following format.

Institutional beneficiaries.

  1. Not Applicable

Individual beneficiaries Name of programmes/schemes:

  1. Not Applicable

Chapter- 12


Details in respect of the information, available to or held by the Public Authority, reduced in an electronic form;

The Commission has adopted procedure of sending information to the applicant through email if the applicant desires to have it in such a way. Provided the applicant furnish his/her Email ID in their RTI Application.

Chapter- 13


The details of the designation and other particulars of the Public Information Officers are as under;

Serial No Official Designation Public Authority for purpose of RTI Act, 2005
01 Secretary Appellate Authority, RTI
02 Controller of Examination Transparency Officer
03 Controller of Examination State Public Information Officer-I
04 Assistant Controller of Examinations Assistant Public Information Officer-II
05 Examination Assistant-I Contact Desk for RTI matters

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